Guide for a Use of Digital Mailroom in 2022

Manager of an apartment or a residential one main obligations is to ensure that tenants receive their parcels on time. Even if they’re not within the building at the time the package arrives. To handle all the deliveries and packages, many property managers choose to store packages into one place named mailroom. What’s the most efficient way to manage the digital mailroom? What can you do to use technology to run your mailroom to the highest effectiveness?

Digital Mailroom Save Your Money

If you have a paper-free mailroom it is possible to create all types of letters and mailers electronically to your local community. This could be a major benefit for your community, both in terms of conserving money and increasing the sustainability of the area. There are three ways you to save money in your mailroom.

Reduced Printing and Postage Cost

Our all-in-one ordering system allows users to purchase and print all kinds of mail-related forms conveniently at home or in their office. It is possible to make orders for mailers, statements letters, and other forms using your personal computer. This can save your visits to the postal office, and cost on printing. Controlling the printing process gives your company an edge in the market and lets to reduce time and costs. Utilize this advantage to invest your money and efforts back into your company, freeing time to provide the highest quality customer service to your customers.

Save money on delivery

With digital mailroom, you will get current monitoring and reporting. When you’re required to distribute coupons, forms or even notices lets you mail in bulk and provides different delivery options. Additionally, you can track every mailer that you distribute at no cost. You can save money on delivery.

Reduced Costs and Paper Use

The Mailroom can boost your efficiency by allowing communication tasks to be printed remotely and then mailed. This relieves your employees and you from the tedious tasks of folding, printing and stuffing, as well as mailing on your own. Mailroom allows you to make, send and keep track of all your communications, including letters. This will not only save you time, but also money too. Begin using mailroom and begin to see remarkable results.

The digital mailroom is personalized to specific businesses which allows it to improve the process. The scanner desk with rapid extraction is filled with your everyday mail. It neatly takes the envelope’s two sides, which allows you to take out the contents and take a perfect picture of each document with the envelope. The envelope is then closed for each transaction and earn the first dividend of the investment.

Mailroom Control Solutions

DOCUMENT MAGING

Benefit from our knowledge in the fields of law and finance. We have created document scanning technology that has an unbeatable processing software. Our machines custom made to fit your needs, regardless of whether you need several hundred pieces per day to hundreds of thousands. With the help of our exclusive computer software for optical recognition. Also our software can scan the most difficult images identifiers, and also a vast range of mail and document dimensions. Because the software is able to recognize barcodes and text our solutions can completely customize to suit the needs of any industry through the creation of any necessary sorting rules.

MAIL EXTRACTION

Our years of experience in the digital mailroom process has led to the development of openers and extractors through our experience. Since the 1980’s, Cambridge has had a huge success beginning with a tiny 6 person team working in the financial sector, it has grown into hundreds of employees from a variety of different industries. From small-sized manned machines to massive automated workstations, we have created and implemented solutions to meet every level of need.

Enhancing efficiency has been one of one of the main goal over the decades. Our workstations are able to use to cut mail and then open it so that you provide content easily available for extract. Furthermore, we can incorporate with high-speed scanners and capture systems to create digital databases of every document, eliminating the requirement for costly hardware storage systems. The combination of extraction and scanning is the most advanced solution that has been embraced to Fortune 500 companies for decades.

MAIL SORTING

Speed and efficiency is the main goal for the development of tritek mail sorters. One man could handle tens of thousands of mail pieces each day. The system of loading will automatically adjust to a vast array of mail, including letters of various thickness. Also bins with designated bins integrated in the system to organize the mail according to any number of predefined rules. Also the machine approved and authorized for use by both the US Government and United States Post Office. As well as widespread adoption across the world. Utilizing mass-certified mailers offers huge presort discounts.

Mailroom Automation Benefits

The lowest Operating Costs

Companies with multiple locations local, national or international will have a straightforward solution for handling inbound mail. Cambridge Corporate Services digital mailroom automation technology can be customized to meet the needs of your business. The mailroom software, hardware and installation are very adaptable. Eliminating any problems regarding security and handling mail will allow the most important business tasks to be refocused on.

Reduced Costs for Mailrooms

The first and most obvious advantage is the savings due to the installation of an automated digital mailroom. Mailrooms off-site used as well and will significantly reduce costs even more. The costs associated with manually processing and loss of documents and long delay in retrieval and delivery eliminated completely. Human handling can cause to postal operations minimized to the minimum possible amount.

Increased Productivity in a Shorter Time

The scanning of mail using optical technology is able to route items according to the basis of any rules required. These rules able to change all through the year to conform to requirements and standards also. Normal mailroom processes typically take many days or weeks to process large mail quantities. Today, your mail processed in a matter of minutes. But also eliminated the need for manual handling and exchange, which frequently leads in chain of custody issues. Thanks to Cambridge Corporate Services your pivotal documents handled in a speedy and efficient way. The staff members are able to transfer and assig to concentrate on more important tasks.

Centralized Documents

Our solutions for mailrooms manage all aspects of your documents, which allows identification of the documents, labeling, sorting, and arranging of all the pieces. The software can customized to meet the needs of any organization. Security enforced by allowing only a list of approved users to access certain documents. Inefficient and unorganized digital mailroom operations eliminated. Modern and powerful modern sorting, extraction, and capturing technologies provide the most advanced automation of your mailroom to your company.

Conclusion

Mailrooms are full of humans and there is a possibility of human mistakes. Digital mailrooms not affected by this issue. Additionally they allow mailrooms to become more efficient. This ensures that your mail will efficiently process and more certainty and accuracy. Furthermore, a digital mailbox lets you combine both electronic and paper mail at the same time. Also ensures that information stored and easily accessible at any moment.

Digital mailrooms are the process of automating mail that is outbound and inbound. Sophisticated methods for document creation and processing synchronized with document scanning. As well as document capture technology for postal payments and much more.