Top 3 Key Factors to Consider Before Taking a Conference Call
Are you preparing to lead an upcoming conference call? For those that are working remotely, or have clients that are in a different physical location, conducting conference calls can be a great way to share clear information with one another so that you can continue doing business effectively.
However, conference calls can go wrong if the meeting is not an efficient and effective one. For some tips for conference calls that can help you make these meetings effective for you and your team, keep reading.
- Create a Meeting Time and Stick to it
When planning a conference call, it is obvious that you will want to have a start time that is shared with all other participants, but you should also include an end time and stick with it. This will allow you and everyone else involved to accurately plan out their day for the meeting accordingly. When the meeting start time begins, start the meeting without checking to make sure each member is there.
This will make sure that you are rewarding those that are there on time without wasting their time and yours by waiting for others. It also starts your meeting off to a productive start which can lead the remainder of the call in the right direction. You should make sure that you are respecting the participant’s time by also ending on time.
If there are points you were not able to get to, simply jot them down and schedule a follow-up meeting at a later time or see how these details could be discussed in a different manner, such as an email. This shows that you expect the time and obligations of others involved, as running overtime could leave to stress or irritation.
- Get to the Point and Stay Focused
It’s best to go into a conference call with a definitive goal and an agenda that all participants should be aware of beforehand. Also, rather than getting off course with other conversations, make sure to get directly to the point of your conference call in order to make the most of your time and keep everyone on the same page. This allows the conference call’s key points and main objectives to be clear to the entire team.
- Send Out Objectives for Maximum Engagement and Results
Consider sending out email reminders to your team to remind them of the conference call time, how to enter it, and what the agenda is. This will allow your employees to come to the meeting with ideas already generated, allowing for better brainstorming and discussion. For a free conference call tool, head to the link.
How to Prepare for an Upcoming Conference Call: Your Guide
If you are leading an upcoming conference call, it is best to use the above tips and tricks to make sure everyone is prepared for the meeting so that you can get the best results for your business.
Head to the “Communications” section of our site to learn more about effective business communication and more today.
